Snapshot
- Client: Adams County Sheriff's Office
- Sector: Law enforcement (county)
- Solution: VIDIZMO Digital Evidence Management System
- Data migrated: 3 TB
- Integration: Azure Single Sign-On
- Compliance: CJIS
- The shift: Physical drives, DVDs, and thumb drives replaced by one centralized repository with role-based portals
About the Adams County Sheriff's Office
The Adams County Sheriff's Office serves a large, spread-out jurisdiction with a team of deputies and support staff. Its caseload runs from routine traffic stops to complex criminal investigations.
The Challenge: Insecure Sharing Across Physical Media
The office handled digital evidence on physical hard drives, DVDs, and USB thumb drives. Sharing it with outside parties such as courts and neighboring departments was slow and insecure, and most handoffs involved a third party physically moving the files, which raised the risk of tampering or loss. Internally, there was no clear system for organizing submissions or controlling who could see what.
The office also had specific technical requirements: a reliable audit trail, secure storage for indefinite retention periods, and a way to review footage of the same incident from several officers' cameras at once.
The Solution: One Platform With Role-Based Portals
The office moved its evidence onto a centralized VIDIZMO DEMS deployment, a single repository for storing, managing, and sharing digital evidence. Prosecutors and public defenders each work in their own secure portal and see only the evidence relevant to their role, with the Sheriff's administrative team controlling access. The platform connects to the office's existing systems through Azure Single Sign-On, so staff sign in without extra steps.
For case review, multi-view streaming lets the office watch footage from several officers at the same scene simultaneously, giving a fuller picture of an incident from different angles. To handle long-term retention, high-priority case files can be locked so they are never accidentally deleted or purged, while older inactive cases can be archived to manage storage. Built-in redaction lets the office hide sensitive details such as faces, license plates, and names before sharing.
The Results: Faster, More Secure Evidence Sharing
Replacing physical media with a centralized system changed how the office shares evidence and who can reach it.
- Evidence reaches courts and outside agencies faster and more securely, with no drives, DVDs, or thumb drives to hand off.
- Prosecutors and public defenders work in separate, access-controlled portals instead of receiving copied media.
- Removing third-party physical transfers cut a key source of tampering and loss risk.
- Multi-view streaming lets reviewers see one incident from several cameras at once.
- The office migrated 3 TB of existing evidence and connected Azure SSO without interrupting daily work.
Want to see how VIDIZMO DEMS would handle your agency's evidence? Request a free trial or contact us.
VIDIZMO Digital Evidence Management System (DEMS) is a CJIS-compliant, AI-powered digital evidence management system for secure ingestion, storage, management, analysis, and sharing of digital evidence.
