Enforce Documented Accountability for Evidence Access
VIDIZMO DEMS requires users to submit a documented reason before viewing or downloading designated evidence or cases. Agencies can configure the access prompt, define selectable reasons, require explanations, and enable supervisor approval when needed. Each justification is recorded in audit logs and becomes part of the chain of custody record.
Access Justification
Require users to submit a defined reason before viewing or downloading specified evidence or cases. Access is prompted with a justification request prior to action.
Customizable Access Prompt
Administrators can configure the prompt title, instructional message, selectable reason options, and an optional explanation field to capture additional context.
Audit and Chain Logging
All submitted access reasons are recorded in system audit logs and become part of the evidence chain of custody record.
Supervisor Approval
Enable supervisor validation workflows for designated evidence, requiring review and approval before access is granted.
Control Evidence Access with Documented Justification
Mandatory justification before evidence access creates a defined control point within the evidence lifecycle. Every view or download of designated evidence must be supported by a recorded reason, reinforcing structured handling procedures for sensitive digital evidence and cases.
Apply Consistent Evidence Access Policies
Configurable prompts, predefined reason lists, explanation fields, and approval requirements allow agencies to apply consistent access control policies across teams. Justification requirements can reflect investigative protocols, supervisory standards, and documented handling procedures.
Supervisory Approval Before Evidence Access
Supervisor approval workflows introduce a formal review step before access is granted to designated evidence. This enables structured oversight without modifying standard access configurations for other materials.
Maintain Audit-Ready Access Records
Recorded justifications and approval actions create a clear, traceable record of evidence access activity. These records remain available for internal review, compliance verification, and external audit processes when required.
Collect
Get evidence into your system. Upload files from any device or pull them in automatically from connected sources like bodycams or cloud storage.
Store
Keep all your evidence in one secure, central location. Organize it by case and control who can access it, with protection for sensitive information.
Review & Process
Work with your evidence. Use tools to search, analyze, annotate, and redact videos and documents right within the platform with your team.
Share & Preserve
Close the loop. Share finalized evidence securely with prosecutors or other agencies or archive it to meet long-term legal requirements.
