5 Secure Evidence Storage and Retrieval Software for Law Enforcement

One misplaced video, one corrupted file, or one missing audit log can jeopardize an entire case. With digital evidence becoming the backbone of prosecutions, agencies must ensure every file is stored securely, tracked automatically, and retrievable without friction.

Traditional storage methods like shared network folders, DVDs, portable drives, or siloed camera systems create gaps that jeopardize security and case integrity. And with rising expectations from courts, communities, and oversight bodies, law enforcement can’t afford inconsistencies in how evidence is handled or accessed.

This is why agencies are turning to secure evidence storage and retrieval software—platforms built to safeguard digital files, maintain unbroken chain of custody, automate compliance, and ensure investigators can find critical evidence in seconds rather than hours.

What Law Enforcement Needs in Secure Evidence Storage & Retrieval

Before reviewing solutions, agencies typically look for:

• CJIS-compliant cloud or on-premises storage 
• Automated chain of custody logging 
• Fast retrieval with advanced search 
• Integrity validation and hash matching 
• Role-based access controls & audit trails 
• Secure sharing with prosecutors, defense, courts, and other agencies 
• Automated retention, archival, and disposition 

The top software options below address these requirements to varying degrees—some more comprehensively than others.

1. VIDIZMO Digital Evidence Management System

VIDIZMO DEMS provides an end-to-end, secure platform purpose-built for agencies handling multi-format digital evidence. It centralizes storage, retrieval, sharing, compliance, and automation in one system.

Best For

Police departments, sheriff’s offices, corrections, prosecutors, federal agencies, and multi-agency task forces that need a unified, highly secure, CJIS-compliant digital evidence platform.

Why It Stands Out

• Secure storage across cloud, on-premises, or hybrid environments 
• Advanced AI for indexing, transcription, facial detection, and redaction 
• Search inside video, audio, and documents using speech, faces, objects, and metadata 
• Automated chain of custody with full audit trails 
• Secure sharing with expiring links, access controls, and watermarking 
• Multi-format support including video, audio, images, documents, and digital forensics files 
• Granular roles and permissions to restrict access by case, user, or unit 

Key Capabilities

• AI-powered evidence analysis 
• Automated hashing and evidence integrity verification 
• Robust retention & disposition policies 
• Incident-based organization for rapid retrieval 
• Native redaction across video, audio, and documents 
• RMS, CAD, and body-cam integrations 
• Scalable CJIS-compliant cloud with Azure Government 

Limits and Fit

VIDIZMO Digital Evidence Management System (DEMS) is feature-rich, making it ideal for agencies that want a fully integrated and comprehensive Digital Evidence Management System rather than a lightweight add-on tool.

2. Axon Evidence

Axon Evidence is widely used where agencies rely heavily on Axon body-worn cameras, tasers, and interview room systems.

Best For

Departments already committed to the Axon hardware ecosystem.

Why It Stands Out

• Native integration with Axon body cams and sensors 
• Secure cloud storage 
• AI-assisted transcription and search 
• Streamlined sharing with prosecutors through Axon Justice 

Key Capabilities

• Automated uploads from Axon devices 
• Role-based access 
• Redaction tools 
• Mobile access for officers in the field

Limits and Fit

Strongest when used with Axon devices, with fewer open integrations compared to multi-vendor solutions.

3. Genetec Clearance

Genetec Clearance focuses on simplifying the collection and review of evidence across businesses, community sources, and agency systems.

Best For

Agencies collecting large volumes of third-party video (CCTV, retail, private businesses).

Why It Stands Out

• Smooth public evidence submission portals 
• Support for community video partnerships 
• Automated anonymization features 
• Cloud-native collaboration for investigators 

Key Capabilities

• Case-level organization 
• Sharing with prosecutors and courts 
• Role-based access 
• Audit trails 

Limits and Fit

Primarily video-centric—less comprehensive for agencies needing AI indexing or multi-format forensic evidence management.

4. NICE Investigate

NICE Investigate supports case-building workflows and evidence collaboration across investigative teams.

Best For

Departments needing streamlined investigative workflows with automated insights.

Why It Stands Out

• Workflow automation and case-building tools
• Evidence timelines and visual case summaries
• Integrations with CAD/RMS systems

Key Capabilities

• Multi-source evidence ingestion 
• Chain of custody 
• Sharing and collaboration features 
• Automated tasks and checklist workflows 

Limits and Fit

More focused on investigation management than deep AI analysis or multi-format digital evidence processing.

Key Capabilities

• Entity extraction 
• Relationship analysis 
• Multi-source ingestion 
• Data-driven retrieval

Limits and Fit

Not a traditional DEMS—best suited when evidence retrieval is closely tied to intelligence and data analysis rather than storage and redaction.

5. Motorola CommandCentral Evidence

Motorola CommandCentral Evidence is a centralized digital evidence platform built to manage video, audio, images, and documents from Motorola’s public safety ecosystem.

Best For

Agencies using Motorola body cameras, in-car video systems, or other CommandCentral applications.

Why It Stands Out

• Seamless integration with Motorola hardware and software
• CJIS-compliant cloud storage
• Automated uploads from Motorola capture devices

Key Capabilities

• Multi-source evidence ingestion 
• Chain of custody and audit logging 
• Secure sharing and collaboration features 
• Evidence tagging and case organization 

Limits and Fit

Optimized for agencies already within the Motorola ecosystem. Less flexible for multi-vendor hardware and third-party integrations.

Which Evidence Storage & Retrieval Solution Is the Best in 2025?

While each software has strengths, VIDIZMO Digital Evidence Management System (DEMS) stands out as the most complete, multi-format, secure, and AI-powered solution for modern law enforcement agencies.

• It supports all file types, not just video.
• It offers true CJIS-compliant cloud and on-premises deployment.
• It provides end-to-end chain of custody, AI indexing, and automated redaction.
• It integrates with existing systems (RMS, CAD, body cams, and forensic tools).

For agencies requiring a future-ready digital evidence management platform, VIDIZMO offers the most comprehensive functionality across storage, retrieval, analysis, and compliance.

If your agency is exploring a modern solution for evidence management, request a demo or start a free trial to see how VIDIZMO Digital Evidence Management System (DEMS) can fit your operational needs.

Key Takeaways

• Digital evidence volumes are rising dramatically, making secure storage and fast retrieval essential. 
• Top solutions vary—from hardware-integrated platforms to intelligence tools and multi-source collaboration systems. 
• VIDIZMO DEMS provides the most complete, all-in-one secure evidence storage and retrieval solution for 2025. 
• Agencies should evaluate needs across compliance, AI capabilities, sharing workflows, multi-format support, and deployment flexibility. 

People Also Ask

What is the most secure evidence storage and retrieval software for law enforcement?
The most secure software is one that offers CJIS compliance, end-to-end encryption, automated chain of custody, and controlled access. VIDIZMO DEMS is highly rated because it provides secure multi-format storage, evidence integrity verification, and advanced retrieval features.

How do police departments securely store digital evidence?
Police departments use digital evidence management systems that store evidence in secure cloud or on-premises environments with encryption, hashing, audit logs, and role-based permissions.

Why is chain of custody important in secure evidence storage?
Chain of custody ensures evidence has not been altered, mishandled, or accessed without authorization. A secure DEMS automatically logs all actions for court admissibility.

What features should law enforcement look for in evidence storage software?
Agencies should look for secure storage, fast retrieval, AI-powered indexing, automated chain of custody, redaction tools, and flexible deployment options.

Does VIDIZMO DEMS support video, audio, and document evidence?
Yes, VIDIZMO DEMS supports multi-format digital evidence including video, audio, images, documents, digital forensics files, and more, all in one platform.

How do agencies quickly retrieve critical evidence?
They use tools with AI-powered search, metadata indexing, transcription, facial detection, and tagging to find evidence across thousands of files in seconds.

Is cloud-based evidence storage CJIS compliant?
Cloud-based evidence storage can be CJIS-compliant when using providers like Azure Government or similar secure environments supporting encryption, controlled access, and compliance controls.