Top 5 Software for Managing Electronic Evidence in 2025

Managing electronic evidence today isn’t just about storage — it’s about control, traceability, and the ability to make sense of thousands of digital files that arrive in different formats and from different sources.

Investigators now deal with everything from long-form surveillance footage to heavily encrypted mobile data and sensitive legal documents, and the real challenge lies in keeping all of it organized and admissible.

To help agencies build more efficient and defensible workflows, here are the top 5 software for managing electronic evidence, each offering a different level of automation, security, and investigative support.

Comparison of Top 5 Electronic Evidence Management Software

1. VIDIZMO Digital Evidence Management System (DEMS)

VIDIZMO Digital Evidence Management System (DEMS) is a comprehensive platform built to centralize, analyze, store, and share digital evidence securely. It supports a broad range of file types—video, audio, documents, images, DVR exports, and forensic formats—with full chain-of-custody controls.

Best For

Law enforcement agencies, prosecutors, legal teams, and government organizations needing an end-to-end evidence management platform.

Why It Stands Out

VIDIZMO Digital Evidence Management System (DEMS) stands out for its ability to centralize all forms of digital evidence into one secure, searchable platform while applying automated chain-of-custody tracking, AI indexing, and redaction.  

It offers cloud, on-premises, and hybrid deployments, making it adaptable to agencies with strict data residency, CJIS, or compliance requirements. Its multi-format support and advanced AI tools eliminate manual steps that often slow investigations.

Key Capabilities

• AI-powered transcription, and facial/voice redaction 
• Centralized storage with cloud, on-premises, or hybrid deployment 
• Automatic chain-of-custody logs 
• Secure external sharing with expiring links 
• Full audit trails for every action 
• Support for bodycam, dashcam, drone, CCTV, and mobile evidence

2. Axon Evidence

Axon Evidence is widely used by police agencies for managing media captured on Axon devices such as body-worn cameras and tasers.

Key Features:

• Automatic upload from Axon bodycams
• Case and evidence tagging
• Redaction tools for video and audio
• Collaborative review features
• Integration with Axon Records

Best For: 
Agencies already using Axon bodycams seeking seamless device-to-cloud workflows.

3. NICE Investigate

NICE Investigate is a digital investigation and evidence management solution focused on speeding up case building and reducing manual administrative work.

Key Features:

• Evidence collection from multiple data sources
• Discovery requests and case building tools
• Timeline visualization and case mapping
• Redaction and sharing workflows

Best For: 
Police departments wanting automated evidence aggregation and smoother collaboration across units.

4. Genetec Clearance

Genetec Clearance is designed for managing and sharing digital evidence from multiple sources, especially CCTV and security systems.

Key Features:

• Integrates with large video surveillance systems 
• Secure evidence request and upload portals 
• Redaction tools for video and audio 
• Access control and user permissions 
• Support for private-public safety partnerships 

Best For: 
Municipalities, transportation agencies, and security teams with heavy video surveillance requirements. 

5. CaseGuard Studio

CaseGuard Studio specializes in redaction and processing of multimedia evidence. While not a full DEMS, it is widely used for high-volume redaction tasks.

Key Features: 

• Automated AI facial and object redaction 
• Text, audio, and image redaction 
• Transcription and translation 
• OCR for documents 
• Exporting court-ready files 

Best For: 
Agencies that require powerful redaction capabilities alongside other evidence management tools.

Key Takeaways

• Electronic evidence management software helps agencies centralize, secure, and analyze digital files. 
• VIDIZMO Digital Evidence Management System (DEMS) provides the most comprehensive all-in-one solution for multi-format, AI-powered evidence management. 
• Axon Evidence works best for departments using the Axon ecosystem. 
• NICE Investigate automates evidence collection and case building. 
• Genetec Clearance excels in environments with complex CCTV deployments. 
• CaseGuard Studio offers powerful redaction for agencies handling large volumes of multimedia evidence.

Which Solution Provides the Complete Electronics Management System?

The right software for managing electronic evidence can dramatically improve investigative speed, reduce administrative burden, and ensure legal compliance. 
Among the leading options available, VIDIZMO Digital Evidence Management System (DEMS) stands out by offering a complete, secure, and AI-enabled platform for the entire evidence lifecycle—from intake and storage to analysis, redaction, and sharing. 

If your agency is preparing to modernize its digital evidence workflows, exploring a DEMS solution is the most impactful first step. 

Ready to streamline your evidence management? 
Start exploring secure, AI-powered Digital Evidence Management System today, contact our team or Start a Free Trial today.

People Also Ask 

What is the best software for managing electronic evidence? 
The best software for managing electronic evidence is a platform that supports secure storage, chain of custody, multi-format ingestion, and investigative tools, VIDIZMO DEMS offering the most complete capabilities. 

How does electronic evidence management software work? 
Electronic evidence management software collects, organizes, secures, and tracks digital files while applying audit logs, permissions, and metadata to keep evidence admissible and accessible. 

Why do agencies need electronic evidence management software? 
Agencies need electronic evidence management software to maintain file integrity, streamline review, support disclosure, and handle large volumes of digital evidence from various sources. 

What features should electronic evidence management software include? 
The software should include chain-of-custody logs, AI search, redaction, metadata extraction, secure sharing, audit trails, and support for all major video, audio, image, and document formats. 

Can electronic evidence be shared securely through software? 
Yes, secure evidence management platforms allow controlled sharing through expiring links, permissions, watermarking, encryption, and access tracking to maintain compliance and accountability. 

Which industries use electronic evidence management software? 
Industries using electronic evidence management software include law enforcement, retail, emergency medical care, insurance, corporate security, legal teams, and government organizations. 

Does electronic evidence management software support video and documents? 
Modern systems support all common evidence types including video, audio, documents, photos, CCTV exports, and forensic files to maintain a complete investigative record. 

How does AI help manage electronic evidence? 
AI assists by transcribing recordings, detecting objects, automating redaction, extracting metadata, and enabling fast search, so investigators spend less time manually reviewing files.